Keystone AI
Lead response and follow-up tools for small trade and service businesses. Missed calls and enquiries are handled quickly, with follow-up kept in one place.
UK trade and service businesses that win work by phone and web enquiry.
Reclaim Group — AI & Technology
Reclaim AI
Reclaim AI treats AI as a business tool with a job to do. It brings together two established products — Keystone AI and Keystone Site — and a bespoke build service for problems that off-the-shelf software does not solve.
The problem we deal with
Leads go unanswered, admin builds up in the evenings, and systems that should talk to each other don't.
Outcomes
What you should expect to get out of it
01
Respond to missed calls and enquiries more consistently
02
Take repetitive admin off the people doing the work
03
Keep job, customer and enquiry records in one place
04
Connect the systems you already use
What this covers
Inside Reclaim AI
Keystone AI
Lead response and follow-up tools for small trade and service businesses where missed calls and slow replies can mean lost work.
Keystone Site
Site-to-office software for small construction and trade businesses: capture job activity once, keep stronger proof of work and make sign-off easier.
Bespoke AI applications
Custom tools built around how one business actually works, where a specific process, admin problem or repeated task is costing time or money.
Automation and integration
Business process automation, workflow systems, CRM-connected follow-up and data capture, so information only gets entered once.
AI assistants and internal tools
Practical assistants and internal tools that answer questions, prepare work and remove the admin nobody wants to own.
What happens next
A clear first step before a bigger decision
The first conversation is for establishing fit and scope. It should give you useful clarity before asking for a wider commitment.
- 01
Name the lost time or work
Start with the missed lead, repeated task, scattered job record or disconnected process rather than a technology wish list.
- 02
Match the right route
Use Keystone AI, Keystone Site, an integration or a bespoke build according to the problem.
- 03
Prove it on real work
Introduce the narrowest useful change, keep human oversight where it matters and judge the operational result.
Common questions
Do we need to understand AI before speaking to you?
No. Describe what takes time, gets missed or creates duplicated work. The technical route comes after the problem is understood.
Is AI suitable for every process?
No. Existing software, a simple integration or a process change may be safer and cheaper. AI should have a defined job and a human fallback.
Products in this division
Software already running in small businesses
Reclaim AI incorporates Keystone AI and Keystone Site. Both were built for owner-managed businesses rather than adapted from enterprise software.
Keystone Site
Site-to-office software for small construction and trade businesses. It captures live job activity once and turns it into stronger proof, clearer records and easier sign-off instead of leaving it scattered across messaging apps.
Small UK construction and trade businesses running multiple live jobs.
Sound familiar?
Where businesses usually start with us
“We lose leads because we reply too slowly.”
Keystone AI helps respond to and follow up missed calls and new enquiries while you're busy.
“Our systems don't talk to each other.”
Integration and workflow work so information is entered once and lands everywhere it's needed.
“Job information gets lost between site and the office.”
Keystone Site keeps site updates, records, sign-off and proof against the right job.
Another area worth reviewing
Related only where there is a practical connection
These services often touch the same cost, enquiry or operational problem. They are shown here because the connection is useful, not to fill the page.
Next step
Tell us what you're trying to improve.
You don't need to know which Reclaim Group service you need. Tell us the problem and we'll point you in the right direction.
No hard sell
The first conversation is to understand the problem and decide whether there is something useful to pursue. You do not need to prepare a technical brief.